Your Dream Venue Search! | Portland Wedding Planner

Congratulations on your engagement!!  This is such an exciting time.  A new chapter is about to begin.  Now what? Often times when the adrenaline rush of this new adventure settles, the overwhelming feeling of next steps takes over.  Know that you are not alone! Take a deep breath and enjoy the moment.

Finding a venue is the first major decision in the planning process. This sets the tone for your entire wedding.  It sets your wedding date (which makes it feel very real). It is also one of the first major deposits you send out (which can also be overwhelming as a lot of wedding costs provide some sticker shock).  Once this decision is made, it does feel like the other major decisions begin to fall into place. We want to help you make that first major step in the planning process a little less overwhelming, so we’ve described the venue search process step-by-step.

Step 1: Setting the Tone for Your Wedding

The first thing you want to do is have a conversation with your fiancé(e) about what you want your wedding to be.  
     -Do you want an intimate gathering of a handful of family and friends or an all out bash with a few hundred people?
     -What type of setting do you envision for your day?
     -What are your must have’s for the day?  
          (Full bar? Band? Unique dining experience?)
     -What time of year do you want to tie the know?  Is this flexible?
          If you are wanting a summer wedding, are you open to any of the summer months or
          only wanting July? This will be one of the first questions a venue manager will ask you.

This doesn’t have to be a detailed vision, just a general sense of the feel you want created on the your day.  This will guide you in the venue selection process.

Step 2: The Budget Conversation

While this part is not the most fun part of planning, this is a conversation that needs to be had so you are both on the same page moving forward.  

The venue you select is also a major factor in setting your budget.  While some venues are all inclusive, others you will need to bring in a majority of the items required which will incur higher rental costs. (More about this in Step 4).

Step 3- The Search Begins

Now that you have a general vision and budget in mind you can begin researching venues.  While Google is a great resource, there are other sites that can help narrow the scope for you.  Oregon Bride Magazine has a great tool to enter specifications and generate a venue list. The Knot also has a list of top venues in various locations.

While looking through these websites, keep in mind your vision and how each of these meet your needs.  Is it large enough to accommodate my guest count?  Does it fit the esthetic I’m hoping to see on my day?  While searching, start a list of your top choices.

Step 4- Venue Tours

After you’ve created a list of your top four to five venues, call them and get their availability.  If they are available around your ideal time of year, set up tours at each of those places. While you are touring each of these spaces, keep in mind the following:  
     *What is included in the price? Do any rentals come with the rental? Or what rentals will need to be brought in? Is there a time frame that comes with your rental?
     *Is there a preferred vendors list that you will need to select from for other services?

Step 5- The Pro/Con List

After touring, create your pro/con list for each space. As cheesy as it sounds, follow your gut. While touring, there are usually moments when walking a space where you feel like “I can see myself getting married here!”

If those steps seem overwhelming to you... We can help!

We often times get couples that feel overwhelmed by this part of the planning process and would love a bit of guidance in this area.  We saw a need and have created a Dream Venue Search service to help you!  In this service we will:

-Have a conversation with you to get a sense of the vision you are wanting.
-Provide you with a list of venues that fit your budget and vision
-Set up a day of tours at your top 4-5 venues.
-We will accompany you on tours and while walking the space, help you see what can be created to fit your vision.  We will also talk about what would need to be brought in, costs associated, and other logistical scenarios to think about.
-After the tours, we will create a budget analysis of your top 2 venues.  In this analysis, you will be provided with a comprehensive overview of what it would realistically cost to have your wedding at each space.  From there, we can help you book the venue of your choosing.

We wish you all the best in this venture!  Let us know if we can help you find your Dream Venue!

XO,
The WW&Co Team

 

Hannah + Jeremy | Mt. Hood Organic Farms | Hood River Wedding Planner

Working with Hannah & Jeremy throughout their planning process has been a career highlight for me!  There is no hiding it… wedding planning can be stressful, and it is often times a learning process about yourself and your partner.  There are many emotions involved, lots of family members you want to please, and of course a lot of money involved.  These two had so much FUN throughout the processes.  There was a lot of love and thought that went into each decision made in the process.   Starting with surprising their guests with their favorite coffee packages mailed along with their Save the Date, to Hannah surprising Jeremy with a getaway car at the end of the night!  When tough decisions came up they were a unit always, and I don’t think there was any meeting that didn’t have lots of laughter. 

A big thanks to Maria Lamb who captured the emotions and details on this day so beautifully!!  Also make sure to read through the very end to see the incredible video created by Moving Pictures!  You don't want to miss this tear jerker.

oregonwedding_mthoodorganicfarms_mthoodwedding086.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding058.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding109.jpg

After looking at many venues in Hood River, and the Colombia Gorge, Hannah and Jeremy fell in love with the special setting of Mt. Hood Organic Farms.  The gorgeous views, pristine grounds, and loving family atmosphere had them at hello!

oregonwedding_mthoodorganicfarms_mthoodwedding396.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding052.jpg

Tiffany from Foraged Floral knocked it out of the park with her delicate and pastel toned blooms.

oregonwedding_mthoodorganicfarms_mthoodwedding324.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding198.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding092.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding142.jpg

There were many thoughtful design details throughout the day.  We had a lot of fun bringing in texture and patterns through the linens from La Tavola Fine Linen Rental with this fun floral print for their cocktail hour and a sweet swiss dot linen for their dinner tables. 

For their table assignments, we incorporated coffee beans into the display tying in the coffee favor save the dates they sent out earlier in the year.  All of their paper goods from The Card Bar, including their invitation, incorporated a silhouette of Mt. Hood, a focal point of their view at Mt. Hood Organic Farms.

Their table numbers were hand painted onto a glass frame with dainty greens backing them.  This was incorporated throughout all of their signage and tied in the lush garden greens in their florals and in their surroundings.

oregonwedding_mthoodorganicfarms_mthoodwedding402.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding407.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding412.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding413.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding418.jpg

Guests dined on locally sourced fresh food by Ginger of Cultivate Catering.

oregonwedding_mthoodorganicfarms_mthoodwedding331.jpg

As mentioned, Hannah surprised Jeremy with a red convertible getaway car from Surperior Performance.  It was definitely a highlight and really fun moment!

oregonwedding_mthoodorganicfarms_mthoodwedding580.jpg

Last, but definitely not least, guests ate yummy cake bites from Sweethearts Bakery, lounged on the beautiful lounge vignettes from Classic Vintage Rentals, and danced the night away in the green house!

oregonwedding_mthoodorganicfarms_mthoodwedding442.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding441.jpg
 
oregonwedding_mthoodorganicfarms_mthoodwedding639.jpg
oregonwedding_mthoodorganicfarms_mthoodwedding600.jpg

Check out the full video below from Moving Pictures of the magical day, and see the full feature on Ruffled Blog!

Vendor Team

Venue: Mt. Hood Organic Farms
Catering: Cultivate Catering
Floral: Foraged Floral
Dessert: Sweetheart Bakery
Photography: Maria Lamb
Videography: Moving Pictures
Music: Zach Jones
Rentals: Classic Vintage Rentals  |  The Party Place
Linen Rental: La Tavola Fine Linen
Calligraphy: Katie Michelle Designs
Invitations + Paper Design: The Card Bar
Vintage Car: Superior Performance
Hair + Makeup: Portland Makeup and Hair

Everything We Loved About 2017!! | Portland Wedding Planner

We are excited to share what inspired us from each of our weddings last year! As our team looks forward to 2018, here are the highlights from 2017 – Enjoy!

Anne-Marie & Wendell's | May 6 | Gorge Crest Vineyard 
First wedding of 2017, started off with amazing floral execution by Selva Floral.

Irini + Athan | July 2 | Greek Orthodox Church + Double Tree Lloyd Center
Greek traditions created an emotional, memorable day that even got us dancing.

Ashley + George | July 22 | Gorge Crest Vineyard
There is nothing like a summer day in the gorge!

Gianna + Tim | July 29 | Lewis & Clark
One of our favorite color palettes in 2017.  Incredible florals by Foraged Floral.

Renee + Sam | July 29 | The Colony
One of the best parts of the job is seeing how much love fills a room to celebrate a couple.  Celebration feast catered by Field Day Catering.

Molly + Joel | August 5 | Roloff Farms
We were honored to be a part of Molly + Joel’s intimate and beautiful day at her family’s property.

Abby + Matt | August 26 | Maysara Winery
Attention to detail was one of a kind with a custom monogram, which was carried out throughout their paper goods.

Alea + Andy | September 9 | The Croft Farm
After a last-minute venue change due to the Eagle Creek Fire, we couldn’t have been happier to celebrate at The Croft Farm

Katie + Michael | September 15 | Coopers Hall
So much love and good times with Katie + Michael’s family and friends.

Stephanie + Brian | September 16 | Wind Mountain Ranch
Despite the smokey backdrop, everyone came to celebrate everything there is to love about weddings.  

 Photo: Ashley from  Powers Studios

Photo: Ashley from Powers Studios

Rachelle + Will | September 23 | Castaway
Sometimes we plan the lighting, other times we couldn’t have planned it better.

Laura + Owen | October 21 | Private Property in Tiburon, CA
We ended the year at one of the most unique and breathtaking venues.  

2017 was a year of growth and challenging ourselves to create events that touched every guest that attended.  Our mission in all that we do is to connect with our clients and when the line begins to blur between working an event and feeling like a part of the family, we know we've accomplished our goal.  Cheers to 2017!  2018... We are coming for you!

 

XO,
The WW&Co. Team

Anne-Marie + Wendell | Gorge Crest Vineyards | Portland Wedding Planner
gorge crest 01.jpg

The WW&Co team started off their 2017 wedding season with Anne-Marie + Wendell’s intimate and beautiful wedding at Gorge Crest Vineyards in Underwood, Washington about 10 minutes from Hood River, Oregon.

The grounds and view at Gorge Crest Vineyards is pretty special and one-of-a-kind. The venue sits above the Columbia River Gorge that created a spectacular backdrop. The snow had melted just in time for Anne-Marie + Wendell’s wedding and as you can see the day couldn’t have been better for early May.

We can’t help but mention how amazing the color palette was! The combination of rich oranges and reds combined with the neutral tones really transformed the space at the ceremony and reception to be comfortable, welcoming and romantic. 

Anne-Marie + Wendell are very blessed to have such a strong support system around them.  That night it showed from a very lively and loving bridal party to the many guests that traveled from Texas. And even when the sun was down and the temperatures dropped, you could find every one of them on the dance floor enjoying the night.

Looking back on this day, we are so grateful we could be a part of Anne-Marie + Wendell’s special day and kick off the 2017 wedding season for us.

XO
Meghan + WW&Co

 

Vendor Team

Venue: Gorge Crest Vineyards
Photography: Catalina Jean Photography
Floral Design: Selva Floral
Catering: Celilo Catering
Music: DMoeFunk DJ Service
Hair + Makeup: Destiny Taylor
Cake: Wind Flower Cakes
Rentals: Something Borrowed PDX
Linens: LaTavola Linen
Transportation: EcoShuttle

How to Plan a Successful Food Truck Event!
food truck wedding-01.jpg

Food trucks have been all the rage for several years now, and we don’t see this trend going anywhere soon.  Selecting a few different food trucks to provide the cuisine for your event is such a fun way to execute a more casual and “action station” style reception.  However, it does come with its challenges! Planning and executing a Food Truck style event successfully takes some extra thought and care.  We hope these tips and insights are helpful!

Staffing:
There is a reason that often times they are less expensive than a full-service caterer.  This is largely in part to the staff size and roles are significantly different.  The biggest challenge food trucks bring logistically to an event is staffing.  When you hire a full-service catering company, their staff is the largest labor component for your event.  Not only are they serving your food, they are also bussing, rinsing, re-organizing your rentals, cutting your cake behind the scenes, and a big part of the set up and break down labor needed as well.  They work HARD for you behind the scenes ;).  It is important to make sure that additional staff is brought in to help with these elements.  There are outside staffing companies that offer this service such as The Wait Staff, in Portland.

Timeline:
Another tricky logistical element is your dinner timeline.  If you are looking for a formal sit-down style reception, this may not be the best direction for you.  Food trucks are often made-to-order, and while they are used to providing speedy service, guests eating times will be very varied and they will not be able to eat at once and will need to stand in lines.  With this in mind, you also may want to allot extra time on your timeline for dinner service.

Electrical:
You will need to ask each truck coming what their power needs are!  They may need to be in a place where power can be run out to them.

Beverage Service:
Most any venue will ask that your caterer provides a liquor liability for your event.  You will likely need to bring in a separate bartending company to provide your bartending service for you as well.

Surprise Late Night Food Truck:
Who doesn’t love some good late-night food at the end of an event?  Surprise your guests with a food cart, savory or sweet!  It’s a fun form of entertainment and is always a talked about element.  A few of our favorites are Pips Donuts, Koi Fusion, and Salt and Straw.

Enjoy!!

 

XO,
Whitney and the WW&Co Team

 

Photography: Catalina Jean Photography
Venue: Maysara Winery
Food Trucks Pictured: Pips Donuts |  PDX Sliders  |  Koi Fusion  |  Maiale di Volo Wood Fired Catering